Thoughts and such like.....
So I'm packed and ready to go - feeling sooooo excited! First off to Ottawa, so had to pack some sober clothes as I'm presenting on Succession Planning in Non Profits. Then my friend Christine is flying in and we'll be staying with another friend of hers for the weekend and exploring Ottawa! This will be the start of Christine and Maeve's Excellent, Amazing Adventure. Off we go then to Boston to meet Number one son who graduates from Berklee, I'm so proud of him! We'll spend a week with him, enjoying Boston, eating and probably drinking a wee bit, but most of all celebrating his success - he also graduates on his birthday - surely a good omen.
As you can see two half empty suitcases! I'll just have to do a little shopping. Suitcases have some books, along with my e-ready, sometimes I just have to feel the paper in my hands. Bringing my knitting, I have a top I took apart as it was knit in the round and too short, I need to have it a quite a bit longer, however since it is on round needles it means I won't poke my neighbour on the plane!
One of the things I like to do before I travel is to put new sheets on my bed so that when I come home I have beautifully fresh sheets that first night tired after travelling. It's one of my peculiar foibles.... we all have them. Another is to put a fresh set of clothes into my hand luggage, along with my toothbrush and face wipes. I've lost my luggage so often over the years that I now try and ensure I have something to sleep in, clean my face and teeth and change into the next day...
March is month three of my year long challenge - if you remember I decided to add Pilates and/or Yoga to each day. Well only halfway through the month, I'd lost two days, not back to back, but in the same week and now at the end of the month I've lost 6 days, however I don't see that as a failure rather I look at it as adding at least 20 days of exercise that I may not have had. When I look back at the days I wasn't able to exercise, I see a pattern, not being a morning person, I usually exercise, meditate, write or do anything else that takes time in the evenings. My mornings are usually taken up with getting ready, interspersed with peeks at e-mail, Facebook etc... in other words electronic media - guess what next months challenge will be!
So going back to the pattern of why I lost the days of exercise - they were all evenings that I got home late, and by late usually after 9:00 pm, I was tired, bone weary and I hadn't really eaten properly during the day, so late, tired and hungry, obviously for me not a good mixture - so now for the next month I have to be more aware of later evenings and either get up earlier on those nights I know I am going to be late and do my yoga or pilates, as well as bringing something that I can eat, rather than buying a chocolate bar - being tired isn't something I can do much about other than trying to get more sleep - another months challenge option.
It's fascinating to me that I find it easier to cut things from my life rather than add them, maybe I need to take a closer look at how I spend my time away from my office(s). Granted there are nights I need to bring home work, but in-between getting home and beginning this work, maybe I could fit in my exercise. I know there will always be days that I can't exercise for one reason or another, but I'm not going to beat myself up, I'm determined to continue making this a priority and that soon it will become a habit. I was reading lately about a study led by Phillippa Lally, PhD, a psychologist at University College London, that found it actually took people 66 days (9.5 weeks) for a behavious to become automatic, so I have a wee while yet. Meanwhile, from Tuesday I'm not looking at my e-mail, or any other electronic device that I have, in the morning until I'm ready to work - no more peeking at it when I awake or as I get ready!
Now I'm three months into my challenge what I have found is that pressing the reset button in January and February and then adding exercise this month has allowed me to become healthier. I'm looking at this year as a total reset of bits and pieces of my life - so what next. April, cutting back on electronic devices, May - I'm not sure., if you have any ideas send them to me. What is also great is that I'm enjoying the challenges I've set - an end date in sight makes it easier to manage each change, and once I get into the mindset it's not so difficult.
So what changes have you made in your life recently, how are they going?
I seem to be talking to a lot of people about Succession Planning and it appears to me that like death and taxes, it's not something people, particularly people at the top of an organization want to think about. Why not? I've come to the conclusion it's a bit like death and taxes, we don't want to think that far ahead, for some it's frightening, a step into the unknown, others think 'why rock the boat', I'll/we'll think about it when we have to.
Who should think about Succession?
I believe that both the Board and the CEO should be responsible for, and worry about Succession and yes, it should begin with a capital, it is that important. There should be both an Emergency plan, for three months or less, and a plan for when it's time for goodbye.
One of the reasons I believe that these conversations are happening now, is the number of changes taking place at the top of many organizations - some have been somewhat clumsy, with games of musical chairs at the top, others seem to have got it right, but have they, how many organizations do you know that after the long tenure of a CEO, there seem to be a number of individuals rotating through the CEO's office over a short period of time. A succession plan can help smooth the transition from one leader to another.
When should we think about Succession planning?
As soon as possible, it's easy to put it off when things are going well, however that's probably the best time to develop your plan? If you're in the middle of transition, or you are playing musical chairs - it is not too late, however you need to start straight away, don't go blindly into picking another leader without being absolutely sure of what/who you are looking for. Some of the questions that should be asked include:
What are the attributes that we are looking for in our next CEO?
How will we go about the search for a new CEO - by ourselves/using a search firm?
What is our timeline?
Time must be spent reviewing who we are and what we are looking for. Each Board orientation/annual review
must include a review of the Succession plan to ensure that it follows the current needs of the organization.
Succession planning is not a once in a while operation, it must be part of Board work and should be part of the Board's fiscal responsibility. It is also important for the Board to have it's own Succession plan, asking who will be following us in guiding our organization? It is also the responsibility of the CEO to ensure that not only does the Board have a CEO Succession plan, but also that she/he has a plan for the organization in the same way - what happens when a key staff member decides to leave, who can carry out those responsibilities while they search for a new colleague.
So if you're serious about Succession planning and need to start, or review your plan, let's talk.
Throughout the course of a week, I participate and sometimes observe many meetings, in both I observe the people involved. One week I participated in a meeting and was particularly gobsmacked (a great descriptive word!) at the behaviour of one person, let's call him Jack.
Jack's colleague arrived on time and noted that Jack might be late. We waited a short while and decided to begin our discussion. Some twenty minutes into the allotted time Jack arrived and sat down, no apology. His mobile rang and he took it out of his pocket, checked the number and continued with our conversation, he paused and began to scroll his e-mail. Eventually noting the silence from myself and my colleague he looked up, stopped and turned his mobile upside down. He then began to note that his colleagues, with one in the room, are lazy and that was part of the problem he is there to fix. Rather than listening to what was being said, he talked, not allowing for silence, or space to absorb both the atmosphere and the impact of his words. Thirty minutes after he arrived, he looked at the clock and stood up, ready to dash to another meeting.
In todays world, many may chose to ignore the simple forms of business etiquette. I am not one of them. My opinion of Jack has now been formed and it will take a lot to change it. How often do we do tiny things without thought? Taking out our mobile to check messages, when in a meeting or at a workshop? Speaking loudly into our mobile in a public place, unaware, or maybe uncaring that anyone could be listening, and forming opinions of our behaviour and more importantly our business. Speaking without thinking of the impact of our statements.
Coaching Jack, I would ask how he would handle a colleague who spoke disparagingly of him and his co-workers? I would ask what image did he wish to convey as a businessman and of the employer he was representing?
What else would you suggest Jack change? How would you have handled his behaviour, as the colleague in the room, and as one of the individuals he was meeting?
As business people, we expect some level of politeness. Being rude to others demonstrates a lack of respect, do you believe Jack wanted to project that image?
Let me know your thoughts and experiences in this new technological world!
Maeve O'Byrne's Blog